This page contains items not yet included in the Standing Rules page, organized as two lists: 1) a list of changes to the Standing Rules which have been perfected by the Rules Committee and are about to be reported to the Membership before being incorporated into the Standing Rules page, and 2) a list of pending changes to the Standing Rules which have been passed as motions, announced as fiats, etc. and are being perfected by the Rules Committee. This list is deliberately over-inclusive and may contain items which do not belong in the Standing Rules and will be discarded by the Rules Committee. All of these items took effect when they were passed or announced; the Rules Committee is just adding any necessary technical details and clarifying their meaning when needed. With a few exceptions, each item is in a block of text separated from other items by three lines (two long lines of "====" with between them a line with "==== " followed by the identifier for that item in the format "YYYY-MM-IM.N"). In both lists, the item will contain the original text. In the first list it will also contain the perfected text, if different. In the second list it may also contain notes, commentary, or intermediate stages of perfection. Last updated 26 September 2017 with email from Dave Grubbs. Contains items from IM issues through number 943. ================================================================ ==== Items ready to be reported to the Membership ================================================================ None at this time. ================================================================ ==== Ideas for future changes ================================================================ - 3.6(2)M says that though smoking was banned at NESFA meetings in 11/70, it was changed in 12/70 to be managed as a "point of personal privilege rather than a hard-and-fast rule." For the clubhouse, smoking should be banned outright, even if the law still allows it in private buildings. (Does it?) [I'm not aware of any problems with the current rule in the past several decades.] - I want to add something like this: 1.6(8)F Rules Committee Changes to the Standing Rules and Bylaws will be printed in Instant Message and made available on the web site. If no objections arise within 10 days of the publication of the Instant Message containing those changes, the changes will go into effect. [This is incompatible with the rules in the ByLaws for amending the ByLaws; it would also replace the existing rules for Standing Rules changes which state that the motions they're based on go into effect immediately when the motion is passed.] ================================================================ ==== Items being perfected by the Rules Committee ================================================================ ================================================================ ==== 2002-11-IM710.1 ================================================================ IM #710 11/06/2002 Tony Lewis's Renamed Months: Acting upon the charge laid upon me by the August 2002 Business Meeting, I have come up with a proposed list of new names for months. This was inspired by the example of the government of Turkmenistan whose efforts are, although useful, futile in the face of NESFA. The proposed list is: Mundane NESFA ------- -------- January Asimov February Boskone March Bheer April Linebarger May NESFA June Clement July Moon August Gernsback September Worldcon October Campbell November Chocolate December Clarke ==>> Proposed addition to section A.13, Foreign Relations and Religion A.13(8)F Tony Lewis, acting upon the charge laid upon him by the August 2002 Business Meeting, proposed the following list of new names for the months. This was inspired by the example of the government of Turkmenistan whose efforts are, although useful, futile in the face of NESFA. [11/02] Mundane NESFA ------- -------- January Asimov February Boskone March Bheer April Linebarger May NESFA June Clement July Moon August Gernsback September Worldcon October Campbell November Chocolate December Clarke ================================================================ ==== 2002-12-IM712.1 ================================================================ We then formally defined the 2 similar, but different, NESFA words "george" and "georgify". To george something means to have George [Flynn] proofread it. Something is georgified if it has been submitted to George to see if we're doing the right thing. If we rewrite the Rules, I would like to see a "NESFA Terminology" section, wherein we could define the "Drew", the "Skip", and other NESFA inventions, along with "to george" or "to georgify". But those are currently under A.15 (Miscellaneous) where we could put this: ==>> Proposed addition to section A.15 (Miscellaneous) A.15(26)F NESFA Press We formally define the two similar, but different, NESFA words "george" and "georgify". To george something means to have George [Flynn] proofread it. Something is georgified if it has been submitted to George to see if we're doing the right thing. [12/02] ================================================================ ==== 2004-06-IM736.1, 2006-06-IM913.1 ================================================================ IM #736 6/9/2004 (a) Gay Ellen said that once a new ISP is established the Web Committee will manage it. Original notes: [I remember a decision to move responsibility for our interactions with the outside world from the Computer Committee to the Web Committee, leaving the Computer Committee responsible only for equipment at the clubhouse or loaned to members, and for services to members (e.g., VPNs to members' systems), but the only traces I've found in IM so far are this and, in the Computer Committee report in IM 718 (5/7/2003) "... the Computer Committee was formed to take care of issues with internal systems first, with other duties such as Web, email, and e-commerce added as time went on ... I am going to recommend that the Computer Committee look at the various jobs currently assigned to it, and determine if some of these duties are best handled by another committee." (Checking has gotten back as far as IM #710 excluding IMs #730-728, and may need to go back to IM #607 which documents the establishment of the Web Committee.)]

IM #767 4/19/2006 (b) Original notes: The following issue was raised but not voted on and no one objected to it. The Web Committee's responsibility is to maintain the contents of the web pages, working ot maintain an image the club as a whole decides to present to the world. Everything having to do with infrastructure, including all network protocols, hardware, servers, and services are in the purview of the computer committee. That was why we called the two "web" (i.e. visual design) and "computer" (i.e. technology) instead of "internal" and "external" Current rules: 1.33(1)M The Computer Committee is charged with organizing NESFA's computers and making recommendations about future acquisitions. [Established 11/90] 1.34(1)F President: The Web Committee shall be responsible for maintaining NESFA's web site. The subset of the Web Committee responsible for maintaining the history of NESFA and Boskone shall be called "The Ministry of Truth". [Established 5/97; 2/02: Dave Grubbs was the first to suggest the name "The Ministry of Truth", which was instantly appropriated by the President. Ref. Orwell, 1984.] ==>> Proposed changes: (Will need motions to set these.) 1.33(1)M The Computer Committee is charged with organizing and maintaining NESFA's computers, network infrastructure, and network services. It is also responsible for making recommendations about future acquisitions. Maintenance of web-specific tools and services belongs to the Web Committee. [Established 11/90; 7/15: added text about the network and the Web Committee.] 1.34(1)M The Web Committee shall be responsible for maintaining the content and appearance of NESFA's web site. It is also responsible for maintaining web-specific tools and services. [Established 5/97; 7/15: added "content and appearance of" and the sentence ending with "tools and services".] A.1(13)F President: The subset of the Web Committee responsible for maintaining the history of NESFA and Boskone shall be called "The Ministry of Truth". [2/02: Dave Grubbs was the first to suggest the name "The Ministry of Truth", which was instantly appropriated by the President. Ref. Orwell, 1984.] ================================================================ ==== 2008-06-IM803.1 ================================================================ The E-board authorized having an eFax account. The E-Board also approved setting up an eFax account as an alternative to our not very reliable fax machine. Cost is $25/month. ================================================================ ==== 2008-12-IM811.1 ================================================================ Insurance deductible raised to $10,000 [not tracked in the Standing Rules] ================================================================ ==== 2010-09-IM842.1 ================================================================ M-rule: The E-board is authorized to make adjustments to credit card processing, but must inform the Membership. MSPU the exec board is authorized to make adjustments to our payment card processing as necessary. The exec board must inform the regular membership of any changes in advance. ================================================================ ==== 2010-12-IM847.1 ================================================================ M-rule: If the E-board authorizes debit cards for anyone, then the Treasurer, ex officio, must be authorized to have one. [This was part of a bylaws amendment (next to last sentence of BL 5.4(a)). Discard it.] ================================================================ ==== 2011-06-IM856.1 ================================================================ Treasurer-Fiat: The Treasury procedures at http://www.nesfa.org/Treasury/ are fiats as they relate to how other Members interact with the Treasurer. [much verbiage in the Treasurer's report] ================================================================ ==== 2011-10-IM861.1 ================================================================ Boskone rent to NESFA abolished. [Partially done; SR 2.7(9) needs to be removed.] Boskone pays NESFA rent ($300) and fees on capital equipment (a percentage), and 3% of all Boskone-related credit card usage. Joe Ross moves to abolish these charges. Friendly amendment to divide the question by separating the credit card charges. Motion to abolish rent and capital equipment fees passes. Motion to abolish credit card fees fails. ================================================================ ==== 2011-11-IM862.1 ================================================================ SR 4.2(2) repealed. [Is this right? that's the discount on large orders and 5 or more copies of an item. It probably should be SR4.2(3), which is already marked as repealed as of 1/12.] [Not in IM 862 -- that's an Other Meeting IM with no business content.] [Not seen in IM 861 or IM 863.] ================================================================ ==== 2012-03-IM869.1 ================================================================ 1. Clubhouse Kitty, SR 1.39 and 3.4(5) repealed; SR 1.20(22) modified 2. M-rule: authorization to post old editions of IM onto website No actual motion found regarding the Clubhouse Kitty. See 2012-04-IM871.2 MSP (Dave Grubbs) to place a PDF of each full IM (as normally published to Subscribing Members) in a password-protected directory on the nesfa.org website, with access instructions and an optional "stay tuned" note contained in each IM. ================================================================ ==== 2012-03-IM869.1 ================================================================ MSP that Tony Lewis & Rick Katze are authorized to act for NESFA Press with regard to e-book production as discussed in the Committee of the Whole, with the eboard having the final approval on contracts and other matters. ================================================================ ==== 2012-04-IM871.1 ================================================================ M-rule: Visitors (nonmembers) at the clubhouse get 20% discount on NESFA Press books bought and carried away, unless they're entitled to a larger discount. Only the largest discount applies. MSP when a non-member visits the clubhouse, he or she may buy our NESFA Press books at a 20% discount (unless a larger discount applies; no double-discounts). ================================================================ ==== 2012-04-IM871.2 ================================================================ ---extract-- New Business: ... Clubhouse Kitty (Dave C): We have over $5K in the "Clubhouse Kitty," which is the old clubhouse fund. Since there's no talk of buying a new clubhouse any more, and this isn't enough to buy any property, Dave C moved that we repeal the relevant standing rules (1.39 and 3.4(5) M) and abolish the Kitty, and move the monies into the general funds (changing section 1.20(24)M to replace "Clubhouse Kitty" with "the corporation's general funds, or another fund that the E-board or the Membership shall establish." This means we could then spend the $5,700 on something practical (like TVs), and it's less work for the treasurer. Sharon wonders about directed donations; Dave C is willing to set up a specific fund if needed. Dave G notes that we need to make a directed effort if we really want a new clubhouse. Dale moves to call the question; passes many to few. This requires a 2/3 vote. MSPU. --- end extract --- Tim Roberge and I looked at the actual Treasury records last night, and verified that I actually entered transactions to effect this change. There is no "Clubhouse Kitty" nor "New Clubhouse Fund" account on the books any more, and hasn't been since April 2012. ================================================================ ==== 2012-05-IM873.1 ================================================================ SR 2.19E becomes M-rule, striking subpara (2) in the process. [There's never been an SR 2.19; this probably should say SR 2.1(9). If so, the change has already been made.] Dues Waiver Criteria (Rick Kovalcik) - Moved to strike the phrase "(2) Does this person go to non-local conventions." of section 2.19E of the Standing Rules and change the rest to an M-rule, thusly: 2.1(9)E M In waiving the dues of a member who requested same, we set up the following parameters to use to help us make a decision: (1) Was the person in need of financial help, not merely for convenience. It was further noted that when the person was advised of same, we would specifically note to the person that it was only for one year and that a new request must be made each year, preferably before the expiration of the membership. [12/09] ================================================================ ==== ==== 2012-06-IM875.1 ================================================================ Treasurer fiat: Boskone credit card rate is 6.82%; outside organization rate is 7%. [This change has already been made, but as part of a Finance Committee fiat.] ================================================================ ==== 2012-08-IM878.1 ================================================================ M-rule: Boskone Treasurer may sign checks <=$500.00; requires two signatures >=$500.01; similar wording to NESFA Treasurer's handling of checks. [This rule is already in ByLaws subsection 11.4(d) dated 9/12, so this should be discarded.] [It was actually notice of a ByLaws amendment to be voted on at the next meeting.] ================================================================ ==== 2012-10-IM881.1 ================================================================ M-rules: 1. All accounting for Boskone Life memberships is abandoned. [SR1.9(4-7) already marked as repealed.] 2. All Boskone guests and NESFA guests at Boskone will be treated identically as to perqs and benefits. MSPU that NESFA eliminate all accounting reserves for Life members. (The effect of this motion would eliminate both the income and the expense from the budget.) MSP, to give the NESFA Press Guest and the Clement Science Speaker Life memberships in NESFA and Boskone. The sentiment is that we should treat all of our guests equally; Dave A. asks if it applies to per diems, etc., as well. It is thus amended. Moved to eliminate NESFA Life memberships for Boskone guests. MSP (Dave Grubbs) to amend that they get a NESFA Life membership but are asked about IM: paper, electronic, or no IM. They will still be honorary members. MSPU as amended. (So guests still get honorary NESFA memberships, and will be asked about IM.) ================================================================ ==== 2013-04-IM890.1 ================================================================ M-rule: Use of the clubhouse should be requested on the NESFA-active mailing list instead of petitioning the E-board. [No change was made as to who grants the approval, so I (Dave C.) assume that it is still the E-board that does this, and that is how we've been operating.] [See SR5.6(3).] MSH (RKOV) that requests to use the NESFA clubhouse brought before nesfa-active, rather than going to the eboard, for transparency purposes, when possible. ================================================================ ==== 2014-12-IM912.1 ================================================================ M-rule: Hurt books do not have to sold at 50%. They can be discarded (at the discretion of the Sales Committee). [As of this date SR2.5(14) says they shall be discarded, not sold at 50%, but as part of a Treasurer fiat.] Moved (Dave C) to change our way of handling hurt books from selling them at 50% to simply giving them away at Boskone, and if the book is too damaged then to simply throw the book away at the discretion of the sales committee. MSP (Rick Katze) to amend the motion to say that if the book is not currently in the NESFA library that the library committee be given the opportunity to decide if NESFA keeps the book or not. The motion passed as amended. ================================================================ ==== 2014-12-IM912.2 ================================================================ The Membership passed a rule recently, in Dec. 2014 (IM912) (which I reported in a previous message) that effectively repeals this treasurer fiat 2.5(14)F regarding the handling of hurt books. As it turns out, this fiat never should have showed up in the SRs. When I was treasurer, I announced a fiat that the Treasury Procedures themselves are fiats, and gave this one as an example. I didn't intend for them to be included in the SRs, as they are on our website in the Treasury Procedures area. This particular rule needs to be rewritten by the current Treasurer. (I'll help, Tim, if you want me to.) Some of that procedure still needs to be done, but some of it is no longer necessary. But it probably need not be in the published SRs. [I don't see any of this in IM 912. What's the source?] ================================================================ ==== 2015-01-IM913.2 ================================================================ EBOARD meeting on 1-11-15: Rick Katze and Tim Szczesuil brought up the following: Sales and Treasury assert that, in order to be able to facilitate e-book sales through any service (Amazon, Miva, or similar), an automated process to both integrate the sales data into the NESFA accounting system and perform direct royalty payments (via PayPal or similar service) must be in place and tested before sales commence. These requirements apply to all e-book sales on any particular service or venue. ================================================================ ==== 2015-01-IM913.3 ================================================================ She [Sharon Sbarsky] says that it seems that some people whose dues expired on 12/31 were told that they couldn't vote in January until they paid up. For 35 years, we haven't dropped people until at least a month after their dues were due, if not much longer. The rules [www.nesfa.org/rules/bylaws.html#bl1 and www.nesfa.org/rules/SR.html#sr2.1:5] seem to be more aggressive about dropping people.We should bring the Bylaws & Rules back into step with out tradition. Dave C points out that the By-Laws contradict our current practice and say that we should be dropping people at the end of the month thair dues were due. (Ref. http://www.nesfa.org/rules/Bylaws.html#bl1.2:b) ================================================================ ==== 2015-01-IM913.4 & 2015-02-IM914.1 ================================================================ [2015-01-IM913: Official Notice: We will vote on this motion at the February 2015, BM: Move to change the membership rates to $30 for Regular, $25 for Inactive, $24 for General, $20 for Subscribing, and $2 for Family Dependency, effective on May 1, 2015] 2015-02-IM914: Motion to increase the NESFA dues as follows: $30 for Regular, $25 for Inactive, $24 for General, $20 for Subscribing, and $2 for Family Dependency, effective on May 1, 2015. MP ================================================================ ==== 2015-03-IM915.1 & 2015-04-IM916.1 & 2015-05-IM917.1 ================================================================ 2015-03-IM915: Motion that a carry over from one convention to another convention may be approved by either the incoming and outgoing con chairs, the regular membership, or the eboard. MP 2015-04-IM916: Dave C notes that the following was omitted in IM915 - Dave G explained that carryovers and rollovers are normally authorized by agreement of the chairman of the two conventions involved. Dave C asked what happens when those two chairmen disagree. Dave G responded that the executive board of (2015-05-IM917: which was corrected to "or") the regular membership can then make the decision, and that those bodies can also overrule a denial by the chairmen. Also, in general, the executive board or the membership would only overrule a negative decision, allowing the rollover or carryover, and would not overrule an initially affirmative decision by the two chairmen. ================================================================ ==== 2015-03-IM915.2 ================================================================ Dave G moves to designate a Short Story Committee 13 months before the award is to be issued. Dave A says that this motion requires a change in the by-laws. Rick Katze says a bypass can be achieved. Note: I remember this passing, but the IM didn't report that. ================================================================ ==== 2015-03-IM915.3 & 2015-04-IM916.2 & 2015-05-IM917.2 ================================================================ [2015-03-IM915: A *HUGE* set of comments on what "as otherwise provided" means was accompanied by a suggest that we have to changes it all. The Rules committee suggested we do not change anything. A vote in a later IM rejected this set of suggested changes. 2015-04-IM916: Joe asked for a delay 2015-05-IM917: Motion failed.] [This involved a proposed bylaws change, which we do not track in Standing Rules updates, and it was a change that was defeated.] ================================================================ ==== 2015-03-IM915.4 ================================================================ We were asked to cast into proper language the consensus of the membership from straw-polls taken at the December meeting. The Standing Rules in question are as follows: 1.34(2)M Any member may join the nesfa-announce or nesfa-open mailing lists. Only members who are actively participating in NESFA may join the nesfa-active list (but they need not live locally or attend meetings regularly). Except as otherwise provided, only Regular members may be members of the nesfa-regular list. [1/07 for the nesfa-announce and nesfa-open lists. 5/07 for the nesfa-active and nesfa-regular lists. See also 1.34(3)]. 1.34(3)M The Boskone Chair (man, woman, person) and the Boskone Treasurer, once appointed and ratified by the membership, shall be included in the NESFA regular e-mail list until 6 months after their Boskone has ended. [6/09] The results of the straw poll as reported in IM are: Boskone chair: yes. Boskone treasurer: yes. Head of hotel committee: yes. Deputy head of hotel committee: no. Other members of the hotel committee: no. Any other who is deemed by the regular membership to be on the list for sometime: yes. It is proposed to amend 1.34(3)M to read as follows (new language in italics, deletion in [brackets]): 1.34(3)M The chair of the Hotel Committee shall at all times be included in the nesfa-regular e-mail list. The Boskone Chair (man, woman, person) and the Boskone Treasurer, once appointed and ratified by the membership, shall be included in [the NESFA regular e-mail list] nesfa-regular until 6 months after heir Boskone has ended. [6/09] We deem it unnecessary to add that other persons can be added by the Membership, since the Membership always has the power to amend the rule by adding other persons. ================================================================ ==== 2015-03-IM915.6 & 2015-04-IM916.3 ================================================================ 2015-03-IM915: Mike S moves to allocate funds to purchase two copies of each book that The NESFA Reading Group plans on reading. If the club already has a copy then only one extra copy will be bought of the book. He intends to bring this up at the April BM for a vote. Rick Kov says it's too open-ended. He wants to alter the language to say "to authorize double the cover price of the book to buy books for The NESFA Reading Group". Dale F wishes to add that no more than 10 books should be bought per year. 2015-04-IM916: Mike S says that he introduced a motion to provide The NESFA Reading Group with copies of the books to read. Mike S moves to make sure the library has at least 2 copies of books chosen by The NESFA Reading Group to be purchased by the library committee if necessary and in a timely fashion. MSP. ================================================================ ==== 2015-04-IM916.4 ================================================================ Dave G's motion is as follows: Moved, NESFA Press may offer discounts to books deemed remaindered. The details of the discounted amount, the quantity of books affected and the designation of a book as remaindered, to be decided by The Book Reduction Committee and the Exec Board: MP ================================================================ ==== 2015-06-IM919.1 ================================================================ [Boskone day rates: Rick Kov proposed the following in an email: Raise the adult rates for Fri, Sat, Sun, and full by $5 at-the-door, and to make it so that the cost of Fri/Sat or Sat/Sun is more than the cost of a full badge. Current rates: Fri/20, Sat/40, Sun/20, Full/60 Proposed rates: Fri/25, Sat/45, Sun 25, Full/65 Move to set at-door rates to: Fri/25, Sat/45, Sun/25, Full/65 for adults, college at Full/40, K-12 at Full/25, and Staff at Full/40. MP] ================================================================ ==== 2015-06-IM919.3 ================================================================ [Is this stored in rules? (-dgg-) Tim S asks about the souvenir book ad rates. Do we want to set it now? Move to set ad rates for the souvenir book at: Back Cover (color): Pro/$495, Fan/$350, Back Cover (grayscale): Pro/$400, Fan/$270 Inside Cover: Pro/$330, Fan/$215, Full Page: Pro/$260, Fan/$95, ½ Page: Pro/$160, Fan/$65, ¼ Page: Pro/$95, Fan/$35. MP] [This is not tracked in Rules AJR] ================================================================ Unfiltered email from Dave Cantor 2015-06-30: ================================================================ (new section)F Treasurer: Treasury procedures on the web site are fiats by the Treasurer where they are not M- or E-rules. (Announced by me in 2010 or '11.) (new section)F Treasurer: All expenses for Boskone guests, including NESFA Press guests and Science Speaker guests are to be paid by the Boskone treasurer, and those expenses which belong to NESFA are to be cross-charged. (This is to prevent recurrence of the incident which happened after Boskone 50 where a member submitted expenses on behalf of the Science Speaker to both treasurers, and both treasurers paid the bill.) (We got the duplicate money back.) (Announced by me in 2011 or '12.) 1.9(6)M (transfer of money for life membership of Boskone guests) was repealed. [already done] 1.9(7)M " for Boskone life memberships" was repealed [already done] 1.37(2)M and 1.38(1)M and 1.9(20)M changed to make all the guests equal. 1.20(24)M 1.39 whole section 3.4(5)M All repealed. Clubhouse Kitty was abolished. 2.8 was completely repealed. 4.2(7)M/E Needs prices for books not yet listed. 4.2(12)F $150 s/b $250 Stated discount suspension is 50 *I think* we amended this to 25. Check for lower number. 2 consecutive M rules there. Order of reading may affect interpretation. Make them into one sentence. Postage charges may be out of date. 5.4(5)F Need to add books not yet listed. ================================================================ ==== 2015-09-IM921.1 ================================================================ [Gaughan Award administrator: Erin Underwood Exec Board: Warrior's Apprentice reprint(?) approved MidAmericon book contract approved Zoo reprint approved] Move to make www.nesfapress.org the domain name for all formats of books. [Tim S will run the sales table at MidAmericon] ================================================================ ==== 2015-10-IM922.1 ================================================================ [Outreach (Bill T): meetup pages for NESFA and for Boskone are up Tim S will run the sales table at MidAmericon] ================================================================ ==== 2015-11-IM923.1 ================================================================ [Boskone 54 Chair: Erin Underwood EBoard Shards of Honor reprint approved Gaughan Award judges approved for 3 years each: Greg Manchess, Arnie Fenner, Cathy Fenner Nine Black Doves reprint approved Making Conversation contract signed] ================================================================ ==== 2015-11-IM923.2 ================================================================ MSP: Dave C moves that the treasurer of any convention run under NESFA's purview, other than Boskone, and beginning with NEGC3, be responsible to, and report to, the NESFA Treasurer in the same way that a Boskone treasurer does. ================================================================ ==== 2015-12-IM924.1 ================================================================ [MP: Concerning the Grimm contract, Gay Ellen moved for the book to have a $35 list price, $28 price if bought at Boskone, to place a limit of five copies per person, and for 700 copies. MP 2/3: ] [MP: Tony moves that the membership approve a Silverberg project. MP: Tim S moves to authorize a reprint of the Zelazny Bibliography. MSP to reprint The Ides of Octember] MP 2/3: Gay Ellen entertains a motion to alter the bylaws to change the deadline date to Jan 10. [it's not clear what this refers to, and it presumably has no effect since the proper procedure wasn't followed] [From context this probably refers to NEGC3 -- which isn't in the bylaws.] ================================================================ ==== 2016-01-IM925.1 ================================================================ [EBoard Zelazny Bibliography print run of 250 copies approved 4-0 Conspiracy print run of 500 copies with a set list price approved 4-0. MSPU: To set the member discount rate for Conspiracy to 40%.] ================================================================ ==== 2016-02-IM926.1 ================================================================ [EBoard Dave A sent an email to the eboard about creating a spot on the NESFA page which links all our social media pages (Facebook, meetup, etc.). This issue will be brought back up in two months.] ================================================================ ==== 2016-02-IM926.2 ================================================================ MSPU: Tim S moves for $245 to purchase a creative cloud license for Alice Lewis for the foreseeable future with a limit of $500/year for subsequent years. ================================================================ ==== 2016-02-IM926.3 ================================================================ MSPUP: Dave G moves, as of now we will give free Boskone memberships to past featured filkers and official artists. ================================================================ ==== 2016-03-IM927.1 ================================================================ [MP: Motion to reprint 3 different books that we're running low on. The Membership approved reprinting: Kovacs, Christopher, The Ides of Octember, 978-1-61037-309-8 Bujold, Lois McMaster, Falling Free, 1-886778-53-1, 978-1-886778-53-5 Bujold, Lois McMaster, Borders of Infinity, 1-886778-59-0, 978-1-886778-59-7 Conspiracy now available as an eBook] MP: Motion to mandate a link on the NESFA NEGC site leading to the NEGC meetup page. [What is NEGC? AJR] ================================================================ ==== 2016-03-IM927.2 ================================================================ Dave G moves to stop the practice of sending out printed materials after the convention to no-shows and to send email with links to the material instead. [Can't tell if it passed.] [Does anyone remember whether this passed? AJR] ================================================================ ==== 2016-04-IM928.1 ================================================================ In 'corrections to the minutes': Dave G says that, in New Business, concerning his motion to stop the practice of sending out printed materials after the convention to no-shows, that Joe R was misquoted. He says that Joe R made a second motion that wasn't listed, where a one-time postcard to no-shows without email addresses who did have valid physical addresses. This one-time postcard will contain both the info (mostly links) that will be in the post-con email, along with a request for an updated email address and a warning that this would be their last post-con mailing of any kind until they send us a usable email address. Dave C says that, during the announcement section, Chip H requested that we list on the calendar, events that aren't happening that normally would. Dave C objected and asked the membership to vote an opinion. Dave C says that, where so many people felt so strongly about the issue, that this should've been treated as if it were a motion and he asks the rules committee to take note of this. ================================================================ ==== 2016-04-IM928.2 ================================================================ [Boskone 54 Treasurer: Ann Broomhead EBoard Ellison contract was approved & signed. reprints of Borders of Infinity and Shards of Honor approved NESFA Meetup page was discussed.] RKOV says that, according to the MA.gov website concerning charitable organizations, the magic number for the state is $200,000 to trigger an automatic review by accountants. MP: Dave C moves to make it part of the treasurer's responsibilities to watch the gross revenue total and inform the club when it approaches $200,000 to make a decision. [Call Me Joe available as eBook] ================================================================ ==== 2016-05-IM929.1 ================================================================ [EBoard authorized Falling Free reprint If I Ran the Zoo Con available as eBook] ================================================================ ==== 2016-06-IM930.1 ================================================================ MSPU by Chip to keep Boskone ad rates the same from year to year unless we move them. ================================================================ ==== 2016-06-IM930.2 ================================================================ Moved to port our existing fax number straight to eFax and get rid of the Verizon line. MSP to amend the motion to require us to stop publishing/advertising our fax number. Motion passed as amended. ================================================================ ==== 2016-08-IM931.1 ================================================================ The ByLaws say that the Clerk is supposed to send out notices to members whose dues are near to expiration. The Standing Rules says the Membership Committee specifies the method by which the Clerk sends those notices. It also says that a person's membership automatically extends until 30 days after they're given notice. In the case of members who receive IM on paper, notice is accomplished by a line on their address label. In the case of members who have elected not to receive IM on paper, the Membership Committee has decided that we will print a label for them, with a dues notice line, and send them an IM. The Clerk and I have discussed this and believe it's feasible. We will also generate a special label saying something like "You are receiving this IM on paper to remind you to pay your dues." Unless someone makes a motion to do something else, this will start with the next issue of IM [ed: That means this one you're reading now], and I will extend members whose dues were due between March this year and now, and who haven't already renewed, to expire in September. Membership Committee: members whose dues are due and who have elected to not receive paper IMs will be sent one paper IM with a dues-due label and a special label noting that they are receiving a paper copy because their dues are due ================================================================ ==== 2016-08-IM931.2 ================================================================ MSP, from the Clubhouse committee, that the air conditioners should not be set below 72 unless there is some urgent need such as (a) cooling the clubhouse down below 72 in preparation for turning them off before a meeting, (b) additional dehumidification in exceptional circumstances after the room has already been brought to 72, or (c) a health emergency. ================================================================ ==== 2016-08-IM931.3 ================================================================ MSPU to amend the standing rule so that going forward Boskone pays the payment fees only for the month of Boskone. [No context provided; it's just a motion under New Business.] ================================================================ ==== 2016-09-IM932.1 ================================================================ A straw poll of the membership was taken and we decidedly overwhelmingly that publishing the names of new members is a good idea. MSPU that only names (of new members) be listed in IM and no further information be printed. ================================================================ ==== 2016-09-IM932.2 ================================================================ The Membership Committee met electronically during the last month and we agree unanimously to allow the Clerk, when notifying members whose dues are coming due, and who do not get IM on paper, to send a postcard or other written communication to the member in lieu of sending a copy of IM. This is to be at the Clerk's option. This is a Membership Committee fiat; Rules Committee, please note. ================================================================ ==== 2016-09-IM932.3 ================================================================ SR 1.7(10)F states that such notice (that a Regular Member is in danger of attending too few meetings in a six-month perion) is to be given at the February and August BM. It makes no allowance for us skipping the August meeting. The Membership Committee will discuss how to change this wording. ================================================================ ==== 2016-10-IM933.1 ================================================================ Web (Dave G.): Help adopting and maintaining pages would be nice. Boskone site users can/should update their own info. [Not a motion.] ================================================================ ==== 2016-10-IM933.2 ================================================================ MSP that the club authorize Bard Verter to remove historical documents and records related to NESFA for deposition in an archive TBD. This includes items donated by individuals. MSP that we donate multiple copy items to both Texas A&M and Harvard and unique items solely to Harvard. Tim S appoints a committee with GED as Chair, Kelly, Rick Katze, Brad V, Erin U, Joe Ross. Any thing that members donate to the archive might be tax deductible. ================================================================ ==== 2016-10-IM933.3 ================================================================ MSP that if any outside group wishes that meet at NESFA, that they need a keyholder, and must fill (sic) meet certain requirements, including the need to pay rent, if requested. ================================================================ ==== 2017-04-IM939.1 ================================================================ The eboard met at the last OM to discuss a couple of issues. We decided that it's time to stop sending whole IMs to "paperless" members whose memberships are about to expire and instead to start sending postcards as was authorized last year. ================================================================ ==== 2017-05-IM940.1 ================================================================ MSP many-3 to retroactively extend the free Boskone membership given to some guests to all guests, including the NESFA Press guest and the Hal Clement Science Speaker. ================================================================ ==== 2017-08-DGG.1 ================================================================ From dggrubbs@gmail.com Sun Aug 27 12:34:26 2017 Date: Sun, 27 Aug 2017 12:34:26 From: David G. Grubbs Reply-To: NESFA Active Members Mailing List To: NESFA Active Subject: [nesfa-active] I want to modify a fiat attributed to me. SR section 4.3(12)F (by IM List Moderator) is a fiat taken from something I wrote five years ago: "There will be 2 mailing lists: one receiving a URL with an attachment, and one receiving a URL only. Normally, Instant Message is mailed out in paper form. If you want to receive it electronically, or receive a notification when you can retrieve it from our web site, you can sign up for one of two mailing lists. You can sign up for both if you like, though that's probably a rare need. Signing up for either of these lists does not cause us to stop sending you the paper version. Eventually we'll make the paper copy optional. Adding yourself to either of these lists requires moderator approval; only email addresses known to belong to NESFA members will be approved. If you're not sure, send a note with your name and the desired email address to roster@nesfa.org well before trying to sign up; if you don't want this address to be generally known, tell us to mark it as "do not publish" (which will prevent it from appearing in the roster or in any roster updates published in IM). If this isn't enough info for you, or you have trouble using the lists, please contact listadmin@nesfa.org. The sign-up lists are at www.nesfa.org/information/imdoc.html. [8/12]" I would like to modify that to something like this: (The parts within {{ }} are the same.) There are 2 mailing lists for electronic Instant Message (IM) distribution: one receiving an attached IM in PDF form and one receiving the URL of our IM archive along with a username and a password allowing access to that archive. The username and password are guaranteed to work for 6 weeks, but in practice will work for longer. {{Adding yourself to either of these lists requires moderator approval; only email addresses known to belong to NESFA members will be approved. If you're not sure, send a note with your name and the desired email address to roster@nesfa.org well before trying to sign up; if you don't want this address to be generally known, tell us to mark it as "do not publish" (which will prevent it from appearing in the roster or in any roster updates published in IM). If this isn't enough info for you, or you have trouble using the lists, please contact listadmin@nesfa.org. The sign-up lists are at www.nesfa.org/information/imdoc.html.}} The NESFA membership form (new or renewal) allows the member to request delivery of IM in one or more forms: paper, PDF, or URL. We don't currently allow a member to receive *none* of the three forms. We continue to send paper IMs to every member twice per year containing the membership roster. A member may request separately not to receive the biannual roster-containing paper IM by verifying that they do not need or want the roster information. [9/17] ================================================================ ==== 2017-09-IM942.1 ================================================================ MSP to require certain information in the last-page calender of IM. The text reported in IM is wrong, the correct text is: Moved that the calendar information in each issue of Instant Message (the "In Times To Come" section) must include every NESFA general membership meeting of any sort which is scheduled to occur before one week after the expected publication date of the next issue of Instant Message and should include every NESFA or clubhouse event which is scheduled to occur before that date. ================================================================ ==== 2017-09-IM942.2 ================================================================ MSH to declare that Michael S.'s birthday be recognized in September and/or any other time that he brings cake. ================================================================ ==== 2017-09-IM942.3 ================================================================ MSP that NESFA reimburse hosts of OMs at the rate of $5 per person, up to $100 if receipts are provided. [IIRC the actual motion had a start date of January 2018. This is supported by 2017-09-IM943.4.] ================================================================ ==== 2017-09-IM942.4 ================================================================ MSP to allow NESFA to create shirts based on designs to be approved by the membership. ================================================================ ==== 2017-09-IM943.1 ================================================================ Sharon has some ideas with how to offer ebooks to our own members for the usual membership discount. MPH to allow this to happen. ================================================================ ==== 2017-09-IM943.2 ================================================================ MSP to instruct the book reduction committee to sell off certain books at a substantial discount (as low as $1) to book buyers. Suford requests that full and clear reports be made of this. ================================================================ ==== 2017-09-IM943.3 ================================================================ MSP to allow honorary members to cease receiving all forms of IM or other forms of communication from NESFA. MSP to immediately add honorary members as soon as they are appointed as guests of Boskone. ================================================================ ==== 2017-09-IM943.4 ================================================================ MSPU to move the the start of last month's OM reimbursement motion to December 2017 and to increase the limit to $200 for that meeting.