This page contains items not yet included in the Standing Rules page,
usually organized as up to four lists:
1) a list of motions that the Rules Committee will make at an upcoming
Business Meeting as a result of processing items from list #4, and
2) a list of changes to the Standing Rules which have been perfected by
the Rules Committee and are about to be reported to the Membership
before being incorporated into the Standing Rules page, and
3) a list of items which have been approved by the Rules Committee but
require further action before being moved to one of the other lists,
and
4) a list of pending changes to the Standing Rules which have been
passed as motions, announced as fiats, etc. and are being perfected
by the Rules Committee. This list is deliberately over-inclusive and
may contain items which do not belong in the Standing Rules and will
be discarded by the Rules Committee. It will also occasionally
contain proposed ByLaws amendments which are being perfected and
items which are under discussion but have not yet been moved or
announced.
All of these items (except for ByLaws amendments and items which are
just under discussion) took effect when they were passed or announced;
the Rules Committee is just adding any necessary technical details and
clarifying their meaning when needed.
With a few exceptions, each item is in a block of text separated from
other items by three lines (two long lines of "====" with between them a
line with "==== " followed by the identifier for that item, usually in
the format "YYYY-MM-IM<number>.N"). In all lists, the item will contain
the original text. In the first list it will also contain one or more
motions derived from the original text. In the second list it will also
contain the perfected text, if different. In the third list it will
also contain the actions being taken by the Rules Committee. In the
fourth list it may also contain intermediate stages of perfection. In
all lists it may also contain notes or commentary.
Last updated 10 April 2021. Contains items from IM issues through number
966 (February 2020, the most recent issue published), but may be missing
items from the meetings of June and July 2019 (IM issue 963) the minutes
of which have not yet been published.
================================================================
==== ByLaws amendments to be voted on at a Business Meeting.
==== Notice must be given at least two weeks before the meeting.
================================================================
None.
================================================================
==== Motions to be made at a Business Meeting
================================================================
None.
================================================================
==== Items ready to be reported to the Membership
================================================================
None.
================================================================
==== Items being acted on by the Rules Committee
================================================================
================================================================
==== 2017-10-DGG.1 -- email from Dave Grubbs
================================================================
I'm pretty sure I remember a business meeting decision to allow the
eboard to authorize $1000 without consulting the membership -- a bump
from $500. (The expenditure would be reported at the next meeting.)
But when I looked that up in the official copy of the rules (online), I
still saw $500.
==>> Approved action:
The $500/$1000 error in the Standing Rules has been fixed.
Having looked at this more closely, I believe that the E-Board (since
SR2.3(1) is an E rule) or the Membership should change the amounts
specified in the Standing Rules which are also specified in the ByLaws
to be references to the amounts specified in the ByLaws.
So, send this email to the E-Board:
Subject: Fixing a glitch in the Standing Rules
Standing Rules subsection 2.3(1)E authorizes expenditures by the E-Board
and by any Officer, but the limits on the amounts are also in the
By-Laws and tend to get out of sync. The Rules Committee recommends
that the E-Board fix this problem by changing the Standing Rules to
refer to the amounts in the By-Laws, preferably by adopting this motion:
Moved to amend Standing Rules Subsection 2.3(1)E by
deleting items (b) and (c)
relabelling item (d) as item (b)
adding a new item (c): Any expenditures authorized by Officers or
the Executive Board under ByLaws Subsection 5.4(a) must be
reported to the Treasurer and should be reported to the
Membership.
This text will be appended to the annotation for that subsection:
?/18: Replaced text which duplicated the limits in the ByLaws
with a reference to that ByLaws Subsection.
For reference, the current text of SR2.3(1)E (b) and (c) is
b) Any Officer may authorize expenditures of up to $150 without
Membership approval. The Treasurer should inform the Membership of
any such allocations.
c) The Executive Board may authorize expenditures of up to $1000
without Membership approval. The Board should inform the
Membership, and must inform the Treasurer, of any such allocations.
==>> Further proposed action:
After discussion with the EBoard, it was decided that a better approach
was to leave the Standing Rules alone and amend ByLaws to remove the
duplicate numbers.
Submit to the Rules Committee, signed by all of us, a motion to amend
subsection 5.4(a) of the ByLaws by deleting the first two sentences.
Approval of this item would constitute such a submission.
We should also append to the annotation for that subsection "?/18,
deleted the provisions for officers and for the Executive Board. Such
expenditures and obligations may be made or authorized as specified in
subsection 2.3(1) of the Standing Rules."
The relevant part of the current text of 5.4(a) is
Any Officer may, in the ordinary course of business, make or authorize
the making of any expenditure or obligation in any amount not
exceeding one hundred fifty dollars ($150). The Executive Board may
make or authorize the making of any expenditure or obligation in any
amount not exceeding one thousand dollars ($1000). The Membership may
make or authorize the making of any expenditure or obligation in any
amount whatsoever.
The full revised text of 5.4(a) would be
The Membership may make or authorize the making of any expenditure or
obligation in any amount whatsoever. The Executive Board may authorize
corporate debit cards which allow access to the Corporation's funds,
for use by specific individuals in furtherance of the activities of
the Corporation. If such cards are authorized, the Treasurer shall ex
officio be authorized to have one. The Treasurer shall issue and may
amend rules and guidelines for use of corporate debit cards, subject
to the provisions of Section 5.3. [Until 4/82 the amounts above were
$25 and $75 respectively. The 1967-71 By-Laws were much simpler on
these points, simply saying that "all expenditures exceeding $25 [$75]
must be approved by the Executive Committee [the Membership]." In 9/12
the amounts were raised from $50 and $150. At the same time "Any
Officer" in the first sentence was inserted in place of "The
Treasurer." The language about corporate debit cards was added 12/10.
1/17: The amount for the Executive Board was increased from $500 to
$1000; ?/18, deleted the provisions for officers and for the Executive
Board. Such expenditures and obligations may be made or authorized as
specified in subsection 2.3(1) of the Standing Rules.]
For reference, Standing Rules section 2.3(1) is
With the following exceptions, all budgets must be approved by the
Membership of NESFA:
a) Any committee chairman is entitled to a budget of $150 without
Membership approval. Such budgets can be established by informing
the NESFA Treasurer.
b) Any Officer may authorize expenditures of up to $150 without
Membership approval. The Treasurer should inform the Membership
of any such allocations.
c) The Executive Board may authorize expenditures of up to $1000
without Membership approval. The Board should inform the
Membership, and must inform the Treasurer, of any such
allocations.
d) Each Boskone Committee has an initial budget of $500. [2/95]
[11/83: except as noted. Largely duplicates 8/73 rule, except that the
monetary amounts are now twice as large (4/82 By-Law amendment).;
9/12: Committee and Officer authorized expenditures increased from $50
to $150; Executive Board authorized expenditures increased from $150
to $500.]
==>> Latest proposed action:
We have only three possible ways to proceed:
1) Do what the EBoard has asked us to do.
[Move the limits from the ByLaws to the Standing Rules.]
2) Tell the EBoard that, on further thought, we believe that the limits belong
in the ByLaws, and renew our request that they adopt the motion which
we originally proposed:
Moved to amend Standing Rules Subsection 2.3(1) by
deleting items (b) and (c)
relabelling item (d) as item (b)
adding a new item (c): Any expenditures authorized by Officers or
the Executive Board under ByLaws Subsection 5.4(a) must be
reported to the Treasurer and should be reported to the
Membership.
This text will be appended to the annotation for that subsection:
?/??: Replaced text which duplicated the limits in the ByLaws
with a reference to that ByLaws Subsection.
For reference, the current text of SR2.3(1) (b) and (c) is
b) Any Officer may authorize expenditures of up to $150 without
Membership approval. The Treasurer should inform the Membership of
any such allocations.
c) The Executive Board may authorize expenditures of up to $1000
without Membership approval. The Board should inform the
Membership, and must inform the Treasurer, of any such allocations.
The amended rule would be
2.3(1)E With the following exceptions, all budgets must be approved by
the Membership of NESFA:
a) Any committee chairman is entitled to a budget of $150 without
Membership approval. Such budgets can be established by informing
the NESFA Treasurer.
b) Each Boskone Committee has an initial budget of $500.
c) Any expenditures authorized by Officers or the Executive Board
under ByLaws Subsection 5.4(a) must be reported to the Treasurer
and should be reported to the Membership.
3) Bypass the EBoard and request the Membership to adopt that motion.
==>> Approved action:
Option 2, then, if necessary, option 3.
================================================================
==== Items being perfected or discussed by the Rules Committee
================================================================
================================================================
==== 2016-03-IM927.2
================================================================
MP: Motion to mandate a link on the NESFA NEGC site leading to the NEGC
meetup page. [NEGC is the New England Gaming Convention.]
[The EBoard is currently (12/17) considering policy on issues including
this. We should defer action until we hear what they've decided.]
================================================================
==== 2017-10-DAA.1 -- new material from Dave Anderson
================================================================
SR4.2(7) is a list of sales items and prices which hasn't been updated
for more than a decade, but I'm pretty sure that not all of the
information in that list is present somewhere else on our website. We
should delete this subsection after ensuring that all useful information
in it is preserved elsewhere.
Information in 4.2(7) which I didn't find anywhere else on the website:
historical price info
information about galleys
most non-book or oddball items
most of the "Items from other publishers"
most of the "Doodads" or "Miscellaneous Items"
We need to check each item in 4.2(7) individually! Ugh!
This item needs much more work before it's ready for a vote.
================================================================
==== 2017-11-DAA.1 -- this arose when updating 2.5(9)M
================================================================
==>> Question: Are there still any accounts to which 2.5(9)M applies? If
not, should 2.5(9)M be deleted?
For reference, 2.5(9)M is
Interest on internal accounts (e.g., Boskone advances) will be paid at
a fixed rate which will be determined from time to time by the NESFA
Treasurer and which will roughly reflect the average interest earned
by all of NESFA's interest-bearing accounts.
Defer dealing with this item until the Treasurer is less overworked,
then ask about it.
================================================================
==== 2017-11-DAA.3 -- this arose when adding 4.2(19)
================================================================
Much of section 4.2 is obsolete, contradictory, or both. It badly needs
a rewrite -- but revisit this after the EBoard acts regarding 4.2(8) and
4.2(12) as recommended by the Rules Committee in December 2017.
================================================================
==== 2018-09-IM954.3
================================================================
MPU to authorize the web committee to add a donate button to the
website, preferably with options to give to either a general fund or a
fund to rebuild or acquire a new clubhouse. This motion also
establishes a Clubhouse Upgrade or Replacement Fund.
==>> Discussion:
The only part of this which may affect the Standing Rules is the
establishment of a Clubhouse Upgrade or Replacement Fund.
Since the original motion as reported in IM was rather vague on this
issue, before approving this item we should check whether this matches
their intent with the maker of the motion (the Web Committee) and with
the Membership in general.
==>> Proposed resolution:
Check with the Web Committee, and then with the Membership if needed,
whether the proposed addition to the Standing Rules matches their
intent, update it as needed, then approve the resulting addition.
Add new Section 2.9 to the Standing Rules:
2.9 The Clubhouse Upgrade or Replacement Fund
2.9(1)M There shall be a Clubhouse Upgrade or Replacement Fund which
shall hold all monies donated to NESFA to improve or replace the
clubhouse, and all funds otherwise designated for this purpose.
================================================================
==== 2018-09-DAA.4
================================================================
In Section 1.20(7)M the prices for selling duplicate books are certainly
obsolete. IIRC this whole section has been superceded by new policy, but
I haven't found any documentation of this, though Section 1.20(9)M is
related.
==>> Proposed resolution:
Request the EBoard to get the appropriate people to fix this.
================================================================
==== 2018-09-DAA.6 [active]
================================================================
==>> Discussion:
Apparently the Order of Business actually being used was for some time
maintained as a Google Doc, is currently being maintained by the
President in a non-web-accessible file, and Sections 3.1(1) and
3.1(1A) have been ignored for ages.
The URL is for the Google Doc is
https://docs.google.com/document/d/1NXs2S0pQU5OpJMRM9C-mZX9UULuRt-Y4ew_r4hc_0KM/view
We should talk to the President (or perhaps the whole EBoard) about
how/whether the current document can be made accessible to Members. I
(Dave A) believe that this information is something that Members
should be able to find easily, and think that having the President
take over the existing Google Doc (or create a new one owned by
president@nesfa.org) would be a good way to go, but this is really up
to the President unless the Membership chooses to impose restrictions.
We should poll the Membership to determine how much of the Order of
Business it wants fixed in the Standing Rules and how much it's
comfortable with leaving to the whim of the President. Once that's
determined we should make a motion to replace Sections 3.1(1) and
3.1(1A) with a reference to the document currently being used plus
whatever restrictions on the Order of Business that the Membership
wants.
I (Dave A) will update the annotations for these two sections to
reflect the current state of affairs (but keep a reference to the
Google Doc).
The failed amendment brought up the issue that it's not unusual to
take up items early when there's a good reason, so we should
officially allow doing that.
Examination of recent issues of Instant Message suggests this order:
For the Officers, include the reports of any assistants. For the
Executive Board and all Committees and Agencies, include the reports
of any subcommittees and assistants. An item missed or skipped will
be in order later in the meeting.
a) Proxies.
b) Additions and corrections to the minutes of previous meetings as
published in Instant Message.
c) Report of the President.
d) Report of the Vice-President.
e) Report of the Treasurer.
f) Report of the Clerk (assistants include Calendar, Mailroom,
Roster).
g) Report of the Executive Board, including minutes of meetings of
the Executive Board since the last meeting of the Membership.
h) Reports of Committees and Agencies.
i) Special Orders of Business, including things required to be done
at a meeting by the By-Laws.
j) Unfinished Business and General Orders.
k) New Business.
l) Matrix.
m) Displacement.
n) Announcements.
o) Times & Places.
The committees and positions mentioned in the ByLaws are Boskone,
Fellowship, Finance, Membership, Nominating, Rules, Skylark.
The committees and positions mentioned in the Standing Rules are
Archivist, Clubhouse, Codclave, Computer, E-Commerce, Gamesmaster,
Gaughan Award, Hotel, Insurance, Lexicon, Library, NESFA Press,
NESFA Reading Group, Outreach, Procurement, Program, [Book]
Reduction, Sales, Story Contest, Web, Worldcon Liaison.
Also mentioned in the Standing Rules are these obsolete items:
Collator, Hymnal, Index Production, Journal, Monty Wells Project,
Press Gang, T-Shirt.
Not currently mentioned anywhere: MCFI Liaison, NESFA Picnic, NESFA
Writes
The actual order in which reports have been presented at recent
meetings is a bit inconsistent, but appears to be substantially as
follows (subcommittees and assistants are shown indented).
Rules [BL] [in either order with Membership]
Membership [BL] [in either order with Rules]
Finance [BL]
Nominating [BL]
Clubhouse [SR]
Archivist [SR]
Procurement [SR]
Library [SR]
cataloging
Computer [SR]
Web [SR]
social media
NESFA Press [SR] [Different order at every recent meeting.]
Sales [SR] [Different order at every recent meeting.]
E-Commerce [SR] [Almost? always right after Sales.]
Codclave [SR] [Rare, but usually near here.]
Lexicon [SR] [Rare, but usually near here.]
Boskone(s) [BL] [Different order at every recent meeting.]
Hotel [SR] [Different order at every recent meeting.]
[Book] Reduction [SR] [Different order at every recent meeting.]
MCFI Liaison
Worldcon Liaison [SR]
Reading Group [SR]
NESFA Writes
Gamesmaster [SR]
Game Days
Outreach [SR]
Media Days
Fellowship [BL]
Gaughan Award [SR]
Skylark Award [BL]
NESFA Picnic [Usually called on near here.]
Insurance [SR] [Rarely called on, usually near here.]
Short Story Contest [SR]
Silent & Silly
==>> Proposed resolution:
Gather information from the President/EBoard and the Membership, then
make a motion to replace Sections 3.1(1) and 3.1(1A) based on it.
In addition to whatever restrictions the Membership chooses to impose
(if there are any), that motion should include:
Delete Section 3.1(1A)F.
In Section 3.1(1)M:
replace "below" with "in a separate document maintained by the
President and accessible via the NESFA website"
delete items (a) through (j)
append the text "The presiding officer may take items up early
when there is a good reason."
The current version of that separate document should be named and
linked to in the annotation -- that will make it easy for anyone to
find the current Order Of Business while allowing that document to
be moved or replaced without requiring a motion at a meeting.
The amended Section 3.1(1) would be:
The order of business for regular meetings of the Membership shall
be as listed in a separate document maintained by the President and
accessible via the NESFA website. An item missed or skipped will be
in order later in the meeting. The presiding officer may take items
up early when there is a good reason.
================================================================
==== 2018-09-DAA.8
================================================================
Section 4.2(8)E: the postage rates need updating.
Section 4.2(12)F President/Sales Committee: the postage section is
grossly out of date.
==>> Proposed resolution:
We should request the EBoard and Sales Committee to update or delete
these rules.
================================================================
==== 2018-09-DAA.14 [active]
================================================================
Section 4.3(4)E is inconsistent with current practice. The roster is not
part of Instant Message, just included with it, and is sent separately
(on paper) to Members who receive Instant Message electronically. There
is a mention of opting-out of just the roster in 4.3(12)F but I haven't
found anything that actually authorizes this.
==>> Proposed resolution:
Request the EBoard to amend the rule as follows (deleted text is
bracketed with "<-" and "->", added text is bracketed with "<+" and
"+>"):
4.3(4)E The Clerk is directed to <-print-><+send+> the roster of
NESFA Members in <-Instant Message-><+May and November of each
year to all Members who have not opted out of receiving Instant
Message (see ByLaws Section 1.10)+> <-in May and November of each
year->.
================================================================
==== 2018-09-DAA.15
================================================================
Section 4.3(4B)M conflicts with long-time practice, though the current
roster follows it. All Honorary Members were also listed in the All
Members section of the roster, to make it a complete list.
==>> Discussion:
If the committee feels that this isn't appropriate as a committee
action, I (Dave A) will make the motion as an individual.
==>> Proposed resolution:
Make this motion:
Moved to repeal Section 4.3(4B)M.
For reference, this section is
4.3(4B)M Honorary members whose addresses do not appear in the
roster shall have their names listed only in the "Honorary"
section of the roster.
================================================================
==== 2018-09-DAA.16
================================================================
There are a couple of issues with Section 4.3(12)F IM List Moderator.
* ByLaws Section 1.10 allows opting out of receiving all versions of
IM, so the sentence which says that we don't allow this should be
deleted.
* IIRC for Members who receive IM electronically we're now sending
paper rosters without an accompanying copy of IM -- but I haven't
found any authorization for this.
* I haven't found any authorization for the claim in the last sentence
that a Member may continue to receive IM but opt out of receiving
the roster.
The current text of Section 4.3(12)F IM List Moderator is:
4.3(12)F IM List Moderator There are 2 mailing lists for electronic
Instant Message (IM) distribution: one receiving an attached IM in PDF
form and one receiving the URL of our IM archive along with a username
and a password allowing access to that archive. The username and
password are guaranteed to work for 6 weeks, but in practice will work
for longer. Adding yourself to either of these lists requires moderator
approval; only email addresses known to belong to NESFA members will be
approved. If you're not sure, send a note with your name and the
desired email address to roster@nesfa.org well before trying to sign up;
if you don't want this address to be generally known, tell us to mark it
as "do not publish" (which will prevent it from appearing in the roster
or in any roster updates published in IM). If this isn't enough info
for you, or you have trouble using the lists, please contact
listadmin@nesfa.org. The sign-up lists are at
www.nesfa.org/information/imdoc.html. The NESFA membership form (new or
renewal) allows the member to request delivery of IM in one or more
forms: paper, PDF, or URL. We don't currently allow a member to
receive none of the three forms. We continue to send paper IMs to every
member twice per year containing the membership roster. A member may
request separately not to receive the biannual roster-containing paper
IM by verifying that they do not need or want the roster information.
==>> Proposed resolution
Request the IM List Moderator to update this fiat.
================================================================
==== 2018-09-DAA.18
================================================================
There have been two proposed notices of Rules Committee updates to the
Standing Rules, consisting entirely of material on which we had already
agreed, which were held up because someone decided they didn't like
something we'd already agreed on -- which has made me think about how to
prevent issues like this from unduly delaying such notices.
==>> Proposed resolution:
Create a Rules Committee fiat:
When voting on whether to approve a proposed notification of a Rules
Committee report on Standing Rules updates:
* the only criterion must be whether or not the proposed report
properly reflects what has already been decided.
* If someone disagrees with something in the notification that has
already been decided, they should hold off on voting on the
notification and propose re-opening discussion on that item.
That proposal must include the specific change(s) they want
made, so that there's something we can discuss, or at least a
clear statement of why they think that changes are needed.
* If there is agreement that discussion of an item should be
re-opened, that item will be removed from the proposed
notification (since it's no longer 'already decided'). Whether
or not the item is removed, the vote on approving the
notification should proceed based only on whether it properly
reflects what is still 'already decided' (unless no items
remain).
================================================================
==== 2018-09-DAA.20 [active]
================================================================
Section 1.7(5)M needs updating based on ByLaws Sections 1.8 (regarding
transfers between Regular and Inactive membership) and 1.9 (regarding
admission of new Subscribing and Family-Dependency members).
==>> Proposed resolution:
Make this motion:
Moved to amend Section 1.7(5)M of the Standing Rules by
in item (I) regarding Subscribing Members
delete the word "essentially"
delete the last sentence
in item (III) regarding Family-Dependency Members
delete the word "essentially"
in item (V) regarding Inactive Members
delete the word "essentially"
Those subsections, with deleted text bracketed with "<-" and "->", are
1.7(5)M Guidelines To Membership Policy
(I) Subscribing Members: <-essentially-> automatic for anyone who
applies for it and pays the dues. Subscribing Members who
regularly attend meetings are expected to change their class of
membership to General unless special circumstances prevail.
<-Except in certain unusual cases, candidates for Subscribing
Membership may be recommended by the Chairman of the Committee
alone, without having to call a meeting for what would ordinarily
be a routine matter.->
(III) Family-Dependency Members: <-Essentially-> automatic for anyone
who qualifies.
(V) Inactive Membership: <-Essentially-> automatic for anyone who
qualifies. [See By-Laws: Section 1.1 (b).] Under By-Laws Section
1.2A, the Membership may also waive the requirement of Section 1.1
(b) that an Inactive Member be a former Regular Member.
================================================================
==== 2018-10-DAA.1 [active]
================================================================
The annotations to sections 1.9(6), 1.9(7), 1.9(28) and 1.9(29) should
be updated to show that some material in 1.9(3) and 1.9(7) was moved to
1.9(28) and i.9(29) when accounting for life memberships was repealed.
Repealed sections 1.9(4), 1.9(5), 2.1(8), and 2.7(8), which currently
have the same uninformative annotation of "Repealed 10/12 by a vote
eliminating all accounting reserves for life members", should have
their annotations updated to summarize their pre-repeal content.
Since this is non-substantive, we don't need Membership approval.
==>> Discussion:
While scanning the website for URLs referencing "rules" I found
<nesfa.org/Treasury/BoskoneLifeMemberships.htm>, which states that it is
obsoleted by a decision in October 2012 and references several Standing
Rules sections. In the current version of the Standing Rules, these
sections are all shown as "repealed" -- but, due to an error when the
ByLaws and Standing Rules were consolodated into a single file each, the
links in that page refer to a pre-repeal version of the Standing Rules.
So I noticed that two of those sections were only partially repealed.
1.9(6)M was
The internal transfer cost of a Boskone Life Membership shall be the
same as the price specified in SR 1.9(3). Each Boskone Committee shall
purchase a Boskone Life Membership at this rate for each of its Guests
of Honor.
The second sentence, modified by replacing "purchase" with "give" and by
replacing "at this rate for" with "to", should have been retained. So
the correct current version would be
Each Boskone Committee shall give a Boskone Life Membership to each of
its Guests of Honor.
1.9(7)M was
Each Boskone Committee shall purchase for each of its Guests of Honor
a lifetime honorary membership in NESFA at a cost of fourteen times
the current annual dues for Subscribing Membership. Such honorary
memberships shall entitle their holders to all the rights and
privileges of Subscribing Membership without payment of dues.
The first sentence, modified by replacing "purchase for" with "give to"
and deleting the end of the sentence starting with "at a cost" should
have been retained. The second sentence is no longer needed since ByLaws
Section 1.1A now defines Honorary Membership. So the correct current
version would be
Each Boskone Committee shall give to each of its Guests of Honor a
lifetime honorary membership in NESFA.
Since 1.9(28) and 1.9(29) now provide these directions, there's no
longer any need to fix up 1.9(6) and 1.9(7), but we should update the
annotations. The 10/17 date on the existing 1.9(29) annotation appears
to be a typo for 10/12.
1.9(4)M was
Boskone Life Membership fees shall be held in a separate account
called the Life Membership Account, and shall be invested in a
money market fund, from which they may be removed at the Treasurer's
discretion.
1.9(5)M was
Every year there shall be transferred from the Life Membership
fund to the Boskone fund the Boskone preregistration fee times the
approximate number of Life Members attending the con who are not
receiving a free membership, except that the transfer shall not exceed
the interest accrued during the year on the Life Membership fund.
2.1(8)M was
Every year there shall be transferred from the NESFA Life Memberships
liability account to the dues-income account the Subscribing
Member dues rate times the number of NESFA Life Members, except that
the transfer shall not exceed the interest accrued during the year on
the NESFA Life Memberships liability account.
2.7(8)E was
NESFA is billed by Boskone for Boskone Life Memberships after the
convention, in accordance with Section 1.9(5).
==>> Proposed resolution:
Update the annotations as follows (inserted text is bracketed with
"<+" and "+>, deleted text is bracketed with "<-" and "->"):
1.9(6) <+11/81, Specified purchasing Boskone Life Memberships for
Guests of Honor. Partially+> Repealed 10/12 by a vote eliminating
all accounting reserves for life members. <+Direction to give
Boskone Life Memberships to Guests of Honor was moved to Section
1.9(29). Quoted in /Treasury/BoskoneLifeMemberships.htm.+>
1.9(7) <+8/82, Specified purchasing Honorary NESFA Life Memberships
for Guests of Honor. Partially+> Repealed 10/12 by a vote
eliminating all accounting reserves for life members. <+Direction to
give NESFA Life Memberships to Guests of Honor was moved to Section
1.9(28). Quoted in /Treasury/BoskoneLifeMemberships.htm.+>
1.9(28) 10/12<+, direction to give Life Memberships to Guests of
Honor moved from Section 1.9(7).+>; 9/17, add "as soon as..."
1.9(29) 10/1<-7-><+2+>, based on long-standing practice. <+Direction
to give Life Memberships to Guests of Honor moved from Section
1.9(6).+>
1.9(4) <+Specified how to account for Boskone Life Membership fees.+>
Repealed 10/12 by a vote eliminating all accounting reserves for
life members.
1.9(5) <+Specified how to pay each Boskone for Life Memberships.+>
Repealed 10/12 by a vote eliminating all accounting reserves for
life members.
2.1(8) <+Specified how to account for NESFA Life Membeships.+>
Repealed 10/12 by a vote eliminating all accounting reserves for
life members.
2.7(8) <+Specified when to pay each Boskone for Life Memberships.+>
Repealed 10/12 by a vote eliminating all accounting reserves for
life members. <+Quoted in /Treasury/BoskoneLifeMemberships.htm.+>
================================================================
==== 2019-05-DAA.1 [active]
================================================================
Section 4.2(18)M should be updated to match the requirements for member
discounts -- pick up in person, what else?
4.2(18)M When a non-member visits the clubhouse, they may buy our
NESFA Press books at a 20% discount unless a larger discount
applies.
==>> Proposed resolution:
Make this motion:
Moved to amend Section 4.2(18)M of the Standing Rules by replacing
"visits" with the text "picks up NESFA Press books while visiting"
and replacing "our NESFA Press books" with the text "them".
That section, with insertions bracketed with "<+" and "+>" and
deletions bracketed with "<-" and "->" would be
4.2(18)M When a non-member <-visits-><+picks up NESFA Press books
while visiting+> the clubhouse, they may buy <-our NESFA Press
books-><+them+> at a 20% discount unless a larger discount
applies.
================================================================
==== 2019-05-JR.1
================================================================
While discussing deleting the redundant Section 2.7(12), Tony Lewis
noted that, strictly speaking, "Arabic numerals" in Section 1.9(21)
should be "Hindu-Arabic numerals" and Joe Ross moved to amend that
section. This is being considered separately from the original proposal,
which has already been approved.
==>> Proposed resolution:
Make this motion:
Moved to amend Standing Rules Section 1.9(21)M by replacing "Arabic"
with "Hindu-Arabic".
================================================================
==== 2019-06-IM963.2 (formerly 2018-09-DAA.7) [IM963 not yet published]
================================================================
MS to amend Standing Rules Section 3.4(7)M by
replacing " or" with ","
inserting before "goes off" the text ", cell phone, or similar
device"
MSP to amend the motion by inserting ", or who speaks when they do
not have the floor (except as allowed in "Robert's Rules of
Order")," after "goes off"
The amended motion passed.
[[Get the actual text of the amendment when IM #963 is published.]]
Section 3.4(7)M with deleted text bracketed with "<-" and "->" and
with added text bracketed with "<+" and "+>" is
3.4(7)M Any person whose beeper<- or-><+,+> alarm watch<+, cell
phone, or similar device+> goes off<+, or who speaks when they do
not have the floor (except as allowed in "Robert's Rules of
Order",+> during a meeting of the Membership shall be fined in
accordance with the schedule of pun fines in effect at the meeting
during which the incident occurs.
==>> Proposed resolution:
TBD
================================================================
==== 2019-06-IM963.4 [IM963 not yet published]
================================================================
MS to change the Boskone membership rate structure items "K-12" and
"college" to "child (5-17)" and "young adult (18-25)", and to add
"active military" at the lowest available "adult" rate.
MSP to divide the question, separating the "active military" rate.
Both parts of the divided motion passed.
[[Get the actual text of the motion when IM #963 is published.]]
==>> Discussion:
The Boskone membership and special-rate structures (except for the
'dealer' rate specified in 1.9(34)) aren't documented anywhere that
I've found, and probably should be.
We probably shouldn't get into how rates can vary over time, but we
should document the various special rates. Are there any not mentioned
here? What is the policy if someone who qualifies for one of these
rates also qualifies as a 'child' or 'young adult'?
==>> Proposed resolution:
Add a new section:
1.9(37)M The classes of membership in Boskone shall be:
1) Person-in-tow (age 0-4, a required assistant, etc.)
2) Child (age 5-17 inclusive)
3) Young Adult (age 18-25 inclusive)
4) Adult (age 26 or greater)
Replace Section 1.9(34)M with
1.9(34)M Special membership rates for Boskone:
1) Worker - the lowest 'adult' rate ever available
2) Dealer - the same as the 'worker' rate
3) Active Military - the lowest 'adult' rate ever available
For reference, the current Section 1.9(34)M is
1.9(34)M The membership rate at Boskone for dealers shall be the
same as the worker rate. [3/17]
================================================================
==== 2019-06-IM963.6 [IM963 not yet published]
================================================================
MS to amend the Standing Rules to change the mailing list usually used
to give notice from nesfa-announce to nesfa-active, allow any member
who wants to receive those notices to join the nesfa-active list, and
remove the requirement that the nesfa-announce list include everyone
who is on the nesfa-regular list.
MSP to amend the motion by eliminating the removal of the requirement
that the nesfa-announce list include everyone who is on the
nesfa-regular list.
The amended motion passed.
[[Get the exact text of the amendment when IM #963 is published.]]
==>> Proposed resolution:
Announce on the nesfa-announce mailing list that future notices will
be sent to the nesfa-active list and that anyone who wishes to receive
those notices should sign up for the nesfa-active list.
In section 5.8(2)M, replace "nesfa-announce" with "nesfa-active" in
two places, and in the annotation.
In section 5.8(3)M, replace "nesfa-announce" with "nesfa-active" in
one place.
The Rules Committee will append to the annotations for 5.8(2) and
5.8(3) the text "6/19, nesfa-announce replaced with nesfa-active".
In section 1.34(2)M:
after "NESFA" in the second sentence, insert the text ", or want to
receive notices as specified in Section 5.8(2),", and
replace "nesfa-announce mailing list" with "nesfa-active mailing
list", and
replace "and Announce lists" with "list", and
replace "or Announce lists (Mailman can do this automatically)" with
"list; the Announce list shall also be maintained in this manner"
The Rules Committee will append to the annotation for 1.34(2) the text
"; 6/19, adapted for using the nesfa-active list for notifications
rather than the nesfa-announce list"
Section 1.34(2), with deleted text bracketed by "<-" and "->" and
added text bracketed by "<+" and "+>", is
1.34(2)M Any member may join the nesfa-announce or nesfa-open
mailing lists. Only members who are actively participating in
NESFA<+, or want to receive notices as specified in Section
5.8(2),+> may join the nesfa-active list (but they need not live
locally or attend meetings regularly). Except as otherwise
provided, only Regular members may be members of the nesfa-regular
list. The Regular Members' mailing list
(nesfa-regular@lists.nesfa.org) should be used only when, for
legal or other reasons, the subject under discussion must be very
closely held. All other subjects should be discussed on the
Active Members' mailing list (nesfa-active@lists.nesfa.org) or, if
they are of interest to all members, on the Open mailing list
(nesfa-open@lists.nesfa.org). To avoid any possibility of needing
to post any message to both the Regular Members' and Active
Members' mailing lists and to allow notifications to be posted
only to the <-nesfa-announce-><+nesfa-active+> mailing list, the
Active Members' <-and Announce lists-><+list+> shall be maintained
such that every person who receives messages sent via the Regular
Members list will also receive messages via the Active Members
<-or Announce lists (Mailman can do this automatically)-><+list;
the Announce list shall also be maintained in this manner+>.
[1/07: for the nesfa-announce and nesfa-open lists; 5/07: for the
nesfa-active and nesfa-regular lists.; 12/11: Further provisions
regarding nesfa-regular added.; See also 1.34(3). 11/16: Added
requirement to include all members of the regular-members list in
the announce list<+; 6/19, adapted for using the nesfa-active list
for notifications rather than the nesfa-announce list+>.]
================================================================
==== 2019-06-DAA.2
================================================================
Update 1.6(8) to reflect that the archived files are now accessible via
the website.
==>> Discussion:
Since this is a Rules Committee fiat it does not require any action by
the Membership, just that we notify them.
==>> Proposed resolution:
Update 1.6(8)F as follows (inserted text is bracketed with "<+" and
"+>"):
1.6(8)F Rules Committee: Whenever any file <name>.<extension> in
the "rules" directory of the NESFA website (the one which contains
the ByLaws and Standing Rules pages) is modified, a copy of the new
version of the file will be saved in the "rules/archive" directory
with the name <name>-asof-YYYYMMDD.<extension> (where YYYYMMDD is
the current date) <+and made readonly by "chmod 444". If the file is
bl.css or sr.css, also copy it into the "rules/archive" directory as
that name+>. If a file is changed more than once on a given day,
only the latest copy will be saved. <+At the beginning of each
January, create a new subdirectory named for the previous year
(e.g., "2020") and move all of the previous year's files (e.g.,
"*2020*") into it; also copy bl.css and sr.css into it (to keep the
proper formatting) and header.html. To minimize maintenance the
"archive" directory and its subdirectories are auto-indexed; this is
done by having in the "archive" directory a file named ".htaccess"
which contains
Options Indexes FollowSymLinks
IndexOptions NameWidth=*
HeaderName header.html
IndexIgnore bl.css sr.css header.html+>
[4/18<+; 6/19, added instructions for making archived files
available via the website.+>]
================================================================
==== 2019-06-DAA.3
================================================================
Update 1.6(9) to reflect the changed structure of SR-pending.txt.
==>> Discussion:
Since this is a Rules Committee fiat it does not require any action by
the Membership, just that we notify them.
==>> Proposed resolution:
Update 1.6(9)F as follows (inserted text is bracketed with "<+" and
"+>" and deleted text is bracketed with "<-" and "->"):
1.6(9)F Rules Committee: Whenever an item affecting the Standing
Rules is published in Instant Message or otherwise brought to the
attention of the Rules Committee it will be added to <+the "items
being perfected" section of+> the SR-pending.txt page in the "rules"
<-section-><+area+> of the NESFA website as an item to be perfected
or discussed by the Rules Committee. Items from Instant Message
will be quoted exactly unless they are known to have been reported
inaccurately. Comments and/or a proposed perfected version may be
included. When the Rules Committee has <-perfected-><+acted on+>
the item it will be moved to <-the "ready to be reported to the
Membership" section of SR-pending.txt-><+one of the other sections
of SR-pending.txt, depending on whether it requires a motion at a
Business Meeting, requires some other action, or is ready to be
reported to the Membership+>. After <-it-><+an item+> has been
reported to the Membership it will be integrated into the Standing
Rules web page and deleted from SR-pending.txt. <+An item requiring
that a motion be made will be deleted or merged into the item for
the new motion after that motion has been made. An item requiring
some other action will either be deleted or updated and moved to an
appropriate section after that action has been completed.+> [4/18<+;
6/19, updated for the changed structure of SR-pending.txt.+>]
================================================================
==== 2019-06-DAA.4 [active]
================================================================
The $400 amount in Standing Rules Sections 2.3(3)M and 2.3(6)E and the
$700 amount in Section 2.5(4)(b)E apparently haven't been updated since
December 1983; this should be fixed.
==>> Discussion:
Several different "inflation calculators" on the 'net give values
about $1055 for the current equivalent of $400 and values
about $1845 for the current equivalent of $700.
While here, fix the reference in 2.3(3) to Bylaws Subsection 10.2(g),
which should have been changed to 10.2(j) when that subsection was
approved. (Or we could just delete that reference, since the
definitions in 10.2 apply whether or not they're explicitly
referenced.)
==>> Proposed resolution:
Make this motion at a Business Meeting:
Moved to amend Section 2.3(3) of the Standing Rules by
replacing "$400" with "one thousand dollars ($1000)", and
replacing "10.2(g)" with "10.2(j)"
and to amend Section 2.3(6) of the Standing Rules by
replacing "of more than $400" with "which exceed the limit there".
Note that this will convert 2.3(6) from an E-rule to an M-rule.
Sections 2.3(3) and 2.3(6), with deleted text bracketed with "<-" and
"->" and inserted text bracketed with "<+" and "+>", are:
2.3(3)M Expenditures or obligations in excess of <-$400-><+one
thousand dollars ($1000)+> require a two-thirds vote of the
Membership, unless (a) prior approval of the Executive Board has
been obtained or (b) written notice has been given at least one
week in advance in accordance with ByLaws Subsection
10.2(<-g-><+j+>).
2.3(6)M After their initial adoption, budgets may be amended by
majority vote of the Membership, except that the provisions of
Section 2.3(3) shall apply to any increases <-of more than
$400-><+which exceed the limit there+>.
Also request the Executive Board to update the $700 amount in
2.5(4)(b)E to a more suitable amount; $1800 is suggested based on
inflation.
For reference, Section 2.5(4)(b)E is
Items costing less than $700 are not capitalized.
================================================================
==== 2019-06-DAA.5
================================================================
ByLaws Subsection 5.7(c) does not clearly allow electronic notification.
==>> Discussion:
This would be a ByLaws amendment, not a Standing Rules update, but it
makes sense to perfect it in the same manner.
==>> Proposed resolution:
I'll sign this, so have two more of us sign then officially submit it
to the Rules Committee.
Moved to amend Subsection 5.7(c) of the ByLaws by inserting after
"or in writing" the text "(including by electronic means)".
Subsection 5.7(c), with inserted text bracketed by "<+" and "+>", is
5.7(c) Each Officer shall be notified of the place, date, and hour
of each meeting of the Board. Notice may be given orally, by
telephone, by telegraph, or in writing <+(including by electronic
means)+>, and is valid if given in time to enable the Officer to
attend, or if given according to Subsection 10.2(g) of these
by-laws. Notice given in the form of an announcement made at a
prior meeting of the Board or of the Membership is valid as to
those Officers present at such prior meeting.
================================================================
==== 2019-06-DAA.6
================================================================
>>===> change this to put the lists of reports/forms in the Standing Rules
>>===> have just one subsection with separate lists of reports for
>>===> each position responsible for filing reports
>>===> add a reference to that section to each bylaws entry for a position
>>===> that is (or may be) responsible for filing any reports
>>===> that SR section should probably be a collection of fiats by the
>>===> positions responsible for filing the reports (to ease maintenance)
>>===> make the Clerk responsible for 'everything else'
ByLaws Section 4.4 (regarding the duties of the Clerk) includes
He or she shall be responsible for filing such reports as may be
required by state and federal law.
There are two problems with this: (1) some of these reports are being
filed (and should be filed) by the Treasurer, and (2) not all laws are
state or federal.
==>> Discussion:
This would be a ByLaws amendment, not a Standing Rules update, but it
makes sense to perfect it in the same manner.
If we approve this item we'll need to determine what reports should be
filed by the Treasurer and if there are any reports which should be
filed by anyone other than the Clerk or Treasurer.
==>> Proposed resolution:
I'll sign this, so have two more of us sign then officially submit it
to the Rules Committee.
Moved to amend ByLaws Section 4.4 by
prefixing that sentence with "Except as otherwise provided in
these ByLaws", and
replacing "and federal" with ", federal, and other"
and to amend ByLaws Section 4.3 (regarding the duties of the
Treasurer) by adding a list of reports and types of reports,
including tax forms, which he/she is responsible for filing.
================================================================
==== 2019-06-DAA.7
================================================================
The term "preferential ballot" is used in Bylaws sections 3.6 and
11.5(f) but is never defined. This should be fixed.
==>> Discussion:
This would be a ByLaws amendment, not a Standing Rules update, but it
makes sense to perfect it in the same manner.
This lack of a definition was an issue in a recent election of a
Vice-President, where the details of counting the votes were
important.
==>> Proposed resolution:
I'll sign this, so have two more of us sign then officially submit it
to the Rules Committee.
Moved to amend the ByLaws by adding a new Subsection:
10.2(k) "Preferential ballot" means using "Single Transferrable
Vote" or, when only one candidate is to be selected, the
equivalent "Instant Runoff". To break ties, compare
the numbers of first-place, then second-place, etc. votes on
the original ballots. If this is not sufficient to break a tie,
use a coin-flip or other random selection.
(1) "Instant Runoff" ballots are counted by repeatedly
counting first-place votes and eliminating the candidate with
the fewest until only one candidate remains. When a candidate
is eliminated, all votes for him or her are removed and the
resulting gaps in each voter's ranking are closed up before
counting again. If multiple candidates tie for the fewest
votes, eliminate all of them unless this would eliminate all
candidates (in which case there is a tie among the remaining
candidates).
(2) "Single Transferable Vote" ballots are counted much like
"Instant Runoff" ballots except that a "quota" (the minimum
number of votes needed to be elected) is calculated and before
eliminating any candidate (and redistributing all of his or
her votes) all candidates who meet the quota are elected and
their votes in excess of that quota are redistributed to other
candidates; this is repeated until enough candidates have been
elected. There are several specifications for the details of
that redistribution; we don't need to pick one since all of
our current elections select only a single candidate.
================================================================
==== 2019-06-DAA.8
================================================================
ByLaws Subsection 10.2(j) only applies when the group to receive notice
is unspecified or stated as "the Membership". This is deliberate so that
when a specific group is mentioned they must all be given timely notice.
ByLaws Sections 8.5(a), 9.3, and 9.5 specify "All Members" and were
missed when 10.2(j) was adopted; they should have been changed to say
"the Membership". We should fix this. Also, Sections 2.10 and 8.4(d)
specify "the Members" and also were missed; the best way to fix this is
probably to add "the Members" to Subsection 10.2(j).
==>> Discussion:
This would be a ByLaws amendment, not a Standing Rules update, but it
makes sense to perfect it in the same manner.
==>> Proposed resolution:
I'll sign this, so have two more of us sign then officially submit it
to the Rules Committee.
Moved to amend the ByLaws by, in Sections 8.5(a), 9.3, and 9.5,
replacing "all Members" with "the Membership",
and by, in Subsection 10.2(j),
inserting before "the Membership" the text "the Members or"
Those sections, with deleted text bracketed by "<-" and "->" and
added text bracketed by "<+" and "+>", are
8.5(a) Except as provided in Subsection 8.4(d), <-all Members-><+the
Membership+> shall be notified in writing at least two weeks in
advance as to the meeting at which a proposal to remove an Officer
will be brought before the Membership.
9.3 <-All Members-><+The Membership+> shall be notified in writing, at
least two weeks in advance, of the original text of the proposal
along with any changes suggested by the Rules Committee and the
place, date, and hour of the meeting at which it will be considered.
9.5 Whenever any proposal has been referred again to the Rules
Committee, <-all Members-><+the Membership+> shall be notified again
in writing, at least two weeks in advance, of the original text of
the proposal along with any changes suggested by the Rules Committee
and the place, date, and hour of the meeting at which it will again
be considered.
10.2(j) When written notice is to be given but the Member or group of
Members to whom to give it is not specified or is specified as
<+"the Members" or+> "the Membership", notice shall be given to all
Regular Members but for all other Members it may either be given or
only be made available. Notice is made available by being published
in a manner which all (or nearly all) Members can elect to receive;
any Member who cannot elect this shall, on request, instead be given
notice. Any notice which is made available under this section shall
also be given to all Members, but need not be given to them in
accordance with any time constraint specified.
For reference, Sections 2.10 and 8.4(d) are
2.10 Except when the provisions of Section 8.4 have been invoked,
whenever the Offices of President and Vice-President are both
vacant, any other Officer may schedule a meeting of the Membership,
and in the absence of any Officer, the Rules Committee or any member
thereof may schedule a meeting, and in the absence of any member of
the Rules Committee, any Regular Member may schedule a meeting. If
the Office of Clerk is vacant, the person scheduling the meeting
shall perform the functions of the Clerk in notifying the Members of
the meeting.
8.4(d) The Membership shall meet within two weeks of any such
suspensions to act on the matter. The Rules Committee shall
schedule such a meeting and notify the Members thereof, unless a
meeting is already scheduled to take place within the required time.
================================================================
==== 2019-06-DAA.9
================================================================
Standing Rules subsection 5.1(1)(b)M does not say what kind of notice or
how much notice is needed. This should be fixed.
==>> Proposed resolution:
Make this motion at a Business Meeting:
Moved to amend subsection 5.1(1)(b)M of the Standing Rules by
replacing the first instance of "notice" with "one week written
notice".
Section 5.1(1)(b)M, with added text bracketed by "<+" and "+>", is
5.1(1)(b)M Sections of the NESFA Code can be added by a simple
majority vote of the Executive Board or the Membership. Sections
can be amended or rescinded by the appropriate body by a majority
vote if <+one week written+> notice is given or, if notice is not
given, by a two-thirds vote or a vote of a majority of all Members
eligible to vote, whichever is less.
================================================================
==== 2019-06-DAA.10
================================================================
Standing Rules sections 5.1(2)E and 5.1(3)F don't allow for fiats from
people holding appointed positions or from outside organizations. We
should fix this, since including such fiats is current practice.
==>> Proposed resolution:
Request the Executive Board to update 5.1(2)E to allow for appointed
positions and outside organizations, preferably by
inserting after the first instance of "committee" the text ", holder
of an appointed position",
replacing the first occurence of "government agency" with "outside
organization", and
replacing "Officer, committee, or government agency involved" with
"issuer".
When they have done so, update 5.1(3)F Rules Committee by
inserting before "name" the text "position or",
replacing "government agency" with "outside organization", and
replacing "issuing Officer or committee" with "issuer".
Those sections, with deleted text bracketed by "<-" and "->" and added
text bracketed by "<+" and "+>", are
5.1(2)E Sections of the NESFA Code designated as "(section)F" are
fiats of an Officer, committee<+, holder of an appointed position+>,
or <-government agency-><+outside organization+> that can be adopted,
rescinded, or amended by the <-Officer, committee, or government agency
involved-><+issuer+>. These sections are included at the discretion of
the Rules Committee.
5.1(3)F Rules Committee: Fiat sections of the NESFA Code shall begin
with the <+position or+> name of the <-issuing Officer or
committee-><+issuer+>. This will be followed by a colon and then the
body of the section.
================================================================
==== 2019-07-IM963.1 (formerly 2018-09-DAA.2) [IM963 not yet published]
================================================================
MSP that all of these obsolete or redundant Standing Rules
Sections or Subsections be repealed:
1.3(1)E
1.4(1)E
1.12(2)E
1.12(4)M
1.12(5)M
1.13
1.15
1.16
1.17(5)M
1.20(6)E
1.26
1.27
1.28
1.35
4.1(1)M/E
4.1(2)F
4.2(17)M
==>> Proposed resolution:
Replace those [sub]sections with appropriate annotations as follows:
1.3(1)E "7/19, repealed. Authorized assistant treasurers.
Created 5/71. Made redundant by ByLaws Section 6.6A except
for a restriction to General or Inactive Members."
1.4(1)E "7/19, repealed. Authorized Mailmen as Clerk's assistants.
Created 8/83. First Mailman actually appointed in 10/80. Made
redundant by ByLaws Section 6.6A except for specifying their
duties."
1.12(2)E "7/19, repealed. Was about the creation of Sales flyers.
The NESFA Press website now serves this function."
1.12(4)M "7/19, repealed. Was about T-shirts."
1.12(5)M "7/19, repealed. Was about T-shirts."
1.13 "7/19, repealed. Was the Index Production Committee. Established 5/69."
1.15 "7/19, repealed. Was the Hymnal Committee. Established 5/76."
1.16 "7/19, repealed. Was the T-Shirt Committee. Established 12/83."
1.17(5)M "7/19, repealed. Was about Paul Jacobs' truck. Paul is long gone."
1.20(6)E "7/19, repealed. Was about binding our publications."
1.26 "7/19, repealed. Was the Press Gang. Established 4/75."
1.27 "7/19, repealed. Was the Journal Committee. Established 4/75.
<i>Proper Boskonian</i> is no more."
1.28 "7/19, repealed. Was the Collator. Established 7/71*. <i>APA:NESFA</i> is no more."
1.35 "7/19, repealed. Was the Monty Wells Project, a seminar on how
science fiction can be used in teaching. Established 9/98."
4.1(1)M/E "7/19, repealed. Was about electrostencilling and mimeography."
4.1(2)F "7/19, repealed. Was about electrostencilling and mimeography."
4.2(17)M "7/19, repealed. Was about Hyperion Press books."
The Rules Committee will add to the list of repealed committees
annotation at the end of Section I of the Standing Rules:
Index Production (1.13), Hymnal (1.15), T-Shirt (1.16), Press Gang (1.26),
Journal (1.27), Collator (1.28), The Monty Wells Project (1.35)
When the minutes of the June 2019 Business Meeting are finally published,
check the wording of this motion.
==>> Additional information
Section 1.3(1)E is made redundant by ByLaws Section 6.6A (see below).
1.3(1)E The Treasurer may appoint any number of Assistant Treasurers
(either Regular or General Members) to serve at the Treasurer's
pleasure, and may prescribe their duties.
The E-Board should speak up if they want to keep the restriction to
Regular or General members.
Section 1.4(1)E is made redundant by Bylaws Section 6.6A (see below).
1.4(1)E The Clerk may appoint one or more "Mailmen," who shall be
responsible for picking up and distributing mail, for removing money
from the mail (upon which the amount removed shall be noted), and
for delivering such money to the NESFA or Boskone Treasurer.
The Clerk should speak up if he wants to reinstate this as a fiat.
For reference, Bylaws Section 6.6A is
An Officer, the Executive Board, a committee, or the holder of an
appointive position or agency may delegate some of its duties to an
individual or subcommittee, may define those duties, and may appoint
or remove the person(s) to whom those duties are delegated.
Section 1.12(2)E is obsolete. It's been many years since we did this.
1.12(2)E When appropriate, the Sales Committee shall produce and
distribute an updated sales flyer reflecting new items offered for
sale by NESFA. This shall be done at least once a year, so that an
up-to-date flyer is available at Boskone.
Sections 1.12(4)M and 1.12(5)M are obsolete.
1.12(4)M When supplies of the NESFA T-shirt or the "Book Fan of NESFA"
T-shirt run low, the Sales Committee shall inform the T-Shirt
Committee that a reprint is needed, so as to keep the shirts
continually in stock.
1.12(5)M The Sales Committee is authorized to keep the "Eripmav"
T-shirt continually in stock, by reprinting a two-year supply when
necessary.
Section 1.13 The Index Production Committee is obsolete.
1.13(1)M The Index Production Committee shall be responsible for all
aspects of the compilation and production of new editions of the
Index, except that the printing shall be handled by NESFA Press.
1.13(2)F Index Production Committee: The title of the Index is The
NESFA Index, with appropriate subtitles used to indicate the content
of each edition.
1.13(3)M The NESFA Index will include listings for the contents of SF
magazines, original and reprint anthologies, and collections.
1.13(4)M The Perry Rhodan Index will be published separately, due to
the almost entire non-overlap of its users and the users of the
NESFA Index.
Section 1.15 The NESFA Hymnal Committee is obsolete.
1.15(1)E The Hymnal Committee shall maintain and expand the NESFA
Hymnal.
Section 1.16 The T-Shirt Committee is obsolete.
1.16(1)M The T-Shirt Committee shall be responsible for producing
T-shirts to be sold by NESFA.
1.16(2)M Each year the T-Shirt Committee shall explore the possibility
of producing a Boskone T-shirt, by contacting the Boskone Artist
about producing artwork and contacting a "printer" to secure a cost
estimate for its production. If production seems feasible, the
committee shall then request a budget to produce the shirt.
1.16(3)M When informed by the Sales Committee of the need for more
NESFA or "Book Fan of NESFA" T-shirts, the T-Shirt Committee shall
seek a reprint budget to keep the shirts continually in stock.
1.16(4)M The T-Shirt Committee shall look into producing cloisonn‚
pins for Boskone in preference to (though not to the exclusion of)
T-shirts.
Section 1.17(5)M is obsolete. Paul Jacobs is long gone.
1.17(5)M Paul Jacobs is allowed to park his truck nights and weekends
in back of the Clubhouse in return for the use of his truck.
Section 1.20(6)E is obsolete. Binding any of our publications was last
done a very long time ago.
1.20(6)E The Clerk, Collator, and Editor are directed to give copies
of Instant Message, Apa:NESFA, and Proper Boskonian respectively to
the Librarian from time to time for binding.
Section 1.26 The Press Gang is obsolete. The only remaining function
mentioned, managing copiers and printers, has been absorbed by the
Computer Committee.
1.26(1)M The Press Gang shall be responsible for administering the
reproduction services of the Corporation.
1.26(2)M The Press Gang shall be responsible for the acquisition and
upkeep of NESFA's mimeo, offset, and copier equipment.
Section 1.27 The Journal Committee is obsolete.
1.27(1)M The Journal Committee, in coordination with the Press Gang,
shall be responsible for the production, distribution, and content
of Proper Boskonian, NESFA's erratically-appearing clubzine. The
chairman of the Journal Committee shall be the Editor.
1.27(2)M All members of NESFA are entitled to receive Proper
Boskonian.
1.27(4)M Books and magazines sent to Proper Boskonian as review copies
should be given to the Library, except that those actually reviewed
in PB may be kept by the reviewer.
Section 1.28 The Collator is obsolete.
1.28(1)M Apa:NESFA (Ed's Apa) shall be the official apa, with
participation open to all Members. It shall be managed by the
Collator (Official Ed).
1.28(2)E The Collator is responsible for the management of the apa,
overseeing collations, mailing out copies of the apa, maintaining
apa accounts, preparing tables of contents, and making cover
assignments. The Collator may appoint an Assistant Collator, who
shall be a member of the Corporation, to serve at the Collator's
discretion.
1.28(3)M Anyone who contributes at least one page to the current issue
of the apa shall receive that issue and the following two free of
charge. This entitlement may be increased at the Collator's
discretion, but whatever rules are currently in effect shall be
printed in each issue of the apa. Persons who are not NESFA Members
may contribute to the apa at the Collator's discretion; when such
contributions are accepted, their authors shall be entitled to free
copies on the same terms as Members.
1.28(4)M All persons receiving free copies of the apa as a result of
having contributed material, or ex officio as NESFA officials, shall
be sent all such copies by first-class mail, if other arrangements
have not been made for expeditious delivery; non-Members of NESFA
must pay for postage. Non-contributors (other than NESFA officials)
who are entitled to the apa shall be sent their copies by the
cheapest means that will reach them within a reasonable period of
time, unless they have arranged to pay extra for postage.
1.28(4A)E NESFA Members subscribing to the apa need not pay for
postage.
1.28(5)E The Collator has the authority to appoint people who have
performed valuable service to the apa to be "Friends of the Apa."
Friends of the Apa may receive free copies at the Collator's
discretion.
1.28(6)M Ed Meyer is designated a permanent Friend of the Apa.
1.28(7)E The Collator is directed to give copies of the apa to the
members of the Executive Board, the Chairman of the Rules Committee,
and the Editor of the Journal if they are not otherwise entitled to
them. Copies shall also be given to the NESFA and MITSFS libraries.
In addition, the Collator must keep a file copy of each issue.
1.28(8)M The Collator is directed to give copies of the apa to the
Chairmen of all currently existing Boskone Committees if they are
not otherwise entitled to them.
1.28(9)F Collator: RULES FOR THE APA
(a) Apa:NESFA is collated monthly. Any eligible person may
contribute by bringing the required number of copies, on 8 1/2" x
11" paper, to the collation, or by mailing it to arrive at the
NESFA box before the collation. (The deadline for material to be
printed by NESFA is up to the person doing the work.) The copy
count and collation date will always appear in the table of
contents of the previous issue, and in the Instant Message before
the collation. However, a decrease in the copy count may be
announced at the Business Meeting before the collation, with
postcards sent to regular contributors whose contribution is not
printed by NESFA or who don't receive Instant Message.
(b) Information on the prices for material to be printed by NESFA
(cf. Section 4.1) will be published in the apa as it is updated.
(c) Persons who help collate the apa may receive a copy of that
issue at the Collator's discretion.
(d) Contributors desiring return of excess copies of their apazines
should pick them up at the collations or ask the Collator in
advance to return them. All other excess copies will be disposed
of.
(e) Cover assignments are made by the Collator or the Collator's
designee. All front covers should contain the title (Apa:NESFA),
the number of the issue, and the section number if applicable.
(f) The first page of each contribution should have the
contributor's name and address. Each page should be properly
numbered to facilitate correct collating.
(g) Whenever too few copies have been submitted of any page of any
contribution, the Collator may exclude either the deficient page
or the entire contribution from that collation.
(h) Contributors are encouraged to single-space and back-to-back
their apazines when possible, to save on mailing costs.
(i) Substantial use of copyrighted material, without permission of
the copyright holder, is not permitted in the apa.
(j) NESFA exercises no prior editorial control over the contents of
the apa, each contributor being solely responsible for his/her
contribution. The sole function of NESFA regarding the apa is
limited to collation and distribution.
(k) A brief summary of apa policy, including all of subsection (j),
shall appear at the top of each issue's table of contents.
Section 1.35 The Monty Wells Project is obsolete.
1.35(1)M "The Monty Wells Project" is a one-day seminar for teachers
of language arts and science to show how science fiction can be used
in teaching. It is held on the Friday before a Boskone, and provides
"professional development credits."
1.35(2)F The Monty Wells Project: The official title of the seminar is
"When Words Collide: A Symposium on Learning and Science Fiction."
Section 4.1(1)M/E is obsolete. We haven't done mimeography or
electrostencilling for many years.
4.1(1) The following amounts shall be charged for the services listed
(the reproduction charges in (a) and (b) may be waived by the Press
Gang at its discretion):
(a)M Electrostencilling: $0.50 per stencil.
(b)E Mimeography for the apa: $0.35 per page.
(c)E Other mimeography supplies (including special apa orders): Cost
plus 25%.
Section 4.1(2)F Press Gang is obsolete.
4.1(2)F Press Gang: Repro service policies on material to be
electrostencilled or mimeographed for the apa (including both
deadlines and limits on the numbers of pages to be run off) may be
set by the persons providing these services. Users should inform
themselves of these policies.
Section 4.2(17)M is obsolete. It's been many years since we had any
Hyperion Press books in stock.
4.2(17)M Hyperion Press books are freebies under the same terms as the
other freebie books.
================================================================
==== 2019-07-I964.2 (formerly 2018-09-DAA.13)
================================================================
MSP to make the official name of the Reduction Committee be the
Book Inventory Reduction Committee and to correct all references to
it in the Standing Rules.
==>> Proposed resolution:
In section 1.42 and subsection 1.42(1) change "Reduction Committee"
to "Book Inventory Reduction Committee" and add an annotation to
1.42 of "7/19: renamed from "Reduction Committee"."
In subsections 4.2(19) and 4.2(20) change "Book Reduction Committee"
to "Book Inventory Reduction Committee".
When the minutes of the June 2019 Business Meeting are finally published,
check the wording of this motion.
================================================================
==== 2019-07-IM963.3 (formerly 2019-06-DAA.1) [IM963 not yet published]
================================================================
MSP to amend Standing Rules Section 1.34(1)M by
replacing "mailing lists" with the text "mail infrastructure
(including mailing lists)"
replacing "mailing-list-" with the text "electronic-mail-
(including mailing lists)"
Standing Rules Section 1.34(4) has been made redundant by ByLaws
Section 6.6A except for forcing the Web Committee to make these
appointments.
MSP that Standing Rules Section 1.34(4)M be repealed.
==>> Proposed resolution:
Make the above changes to Section 1.34(1) and delete Section 1.34(4).
Section 1.34(1)M, with deleted text bracketed by "<-" and "->" and
inserted text bracketed with "<+" and "+>", is
The Web Committee shall be responsible for maintaining the content
and appearance of NESFA's web site and for maintaining NESFA's
electronic <-mailing lists-><+mail infrastructure (including mailing
lists)+> and social media presence. It is also responsible for
maintaining web-, <-mailing-list--><+electronic-mail- (including
mailing lists)+>, and social-media-specific tools and services.
For reference, 1.34(4)M is
The Webmaster and the Email Administrator shall be appointed by the
Web Committee.
When the minutes of the June 2019 Business Meeting are finally published,
check the wording of this motion.
================================================================
==== there are no published minutes for June or July 2019
================================================================
================================================================
==== 2019-12-IM965.1
================================================================
DaveC: I want to amend my own motion. If a program participant
writes us beforehand about a refund, what do we do?
RKov: Not the issue, this is only about automatic refunds.
Motion out of committee; MPU.
From the beginning of the Boskone meeting minutes:
DaveC: There are some program participants who had paid for their
memberships before they knew they'd be on program. I'd like to
move in the business meeting to repeal the part of our previous
decision to send automatic refunds, because they might be using
the paid membership for a plus-one, or might drop off of program.
We have been refunding duplicate memberships sent in, but this is
a different case.
>>===> There's no useful text of this motion!
>>===> Also no info on the motion to be amended; I'm guessing that
>>===> it was made in June or July of 2019.
>>===> Emailed Richard about this on 4/10/2021.
>>===> Bring this up as a correction to the minutes at the April
>>===> 2021 Business Meeting.
================================================================
==== 2020-01-IM966.1
================================================================
RKov (B57): KSR wants to buy 70 copies of Stan's Kitchen. I think
it's fair to give him a discount of 50%. Moving out of committee
that any GoH (past, present, future) wanting to buy 50 or more
copies be offered a discount of 50%.
DaveC: If this passes, since we have standing rules already about
the discounts, does this require a 2/3 vote to pass? Gay: Yes.
Motion passed 19 to 0, thus managing to meet the 2/3 requirement.
==>> Proposed resolution:
Create new subsection 4.2(21)M:
Any past, present or future Boskone Guest of Honor who buys
fifty (50) or more copies of his or her Boskone Book shall
be offered a 50% discount unless a greater discount applies.
==>> Discussion:
Should this offer apply to the author of any Boskone guest's
Book, not just GoH books? Ask RKOV about his intent.
================================================================
==== 2020-01-IM966.2
================================================================
RKov: I move to establish a sense of the club that Code of Conduct
investigations/decisions always be handled by at least two people
from the set con chair plus the four EBoard members.
Some disccusion; MPU.
==>> Proposed resolution:
Since there's no mention of a Code of Conduct in the Standing
Rules, it's not clear that this belongs there.
================================================================
==== 2020-01-IM966.3
================================================================
Committee on financial stability (to work with the Finance
Committee) appointed -- this looks temporary, so shouldn't go in
the Standing Rules